Lastly, it can be maddeningly hard to find emails at a later date when they could be in any one of several folders, and each folder has hundreds of emails.Ī single archive makes it easy to move your emails from your inbox because you don’t have to employ any thinking or decision-making resources. Secondly, it can take quite a bit of effort to decide where an email should go-does an email from your colleague about why they might miss a project deadline go into the folder for that project? The folder for that person? A lessons-learned folder?-and decision making is both time-consuming and draining. An Outlook for Mac Data File (.olm) does not contain account settings or your Outlook preferences.Firstly, a hierarchy of folders takes time to set up and maintain, time that would be better spent handling your emails.

This feature is not available on Outlook for Mac, but you can archive data automatically by setting up Time Machine.

In Outlook for Windows, you can setup 'AutoArchive' to archive Outlook items by specific time automatically on a regular interval.

Click the right arrow to continue, and then follow the instructions.

(To export all items in Outlook, click Items of the following types, and then select all the check boxes.)

Select an option to filter by category or item type.

During the export process, you can choose to keep the exported items in Outlook, or to delete them after they are exported. Similarly, you might want to export all your contacts on your home computer and then import them on your work computer. For example, if you want to transfer networking information from your work computer to your home computer, you could export only items that you've assigned to the Networking category. When you export to an Outlook for Mac Data File, you can choose to filter information by category or by item type. You can still access this data at any time, and you can even transfer individual items, or the entire Data File, to Outlook for Mac on another computer.įor information on how to import the data from a 'Outlook for Mac Data File (.olm)', please refer to ' Import email messages, contacts, and other items into Outlook for Mac' for details.

In order to reduce the size of your Inbox, you need to export (manually archive) to an Outlook for Mac Data File (.olm) on your Mac.

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